Rental Inquiry Form

Tell us a little about your group, your approximate dates, number of people and your needs.

Basic Information

Event Name *

Requested Dates *

Event Signage Displayed * We like to put up a welcome sign for each of our groups. Please let us know what you would like to see upon your groups arrival

Organization *

Are you a Charitable Organization? *

Organization Website

BCS Team Member Name of Team Member taking inquiry *(Bethlehem Centre Only)*

Contact First Name *

Contact Last Name *

Email *

Phone Number * best number to call during business hours

Onsite Program Facilitator Contact Information:

Other Contacts Please fill in if you have more than one coordinator for this event

Date Notes Extra Information that would be relevant to the event. For example: do you have a second option for dates, or some flexibility if the dates you have requested are not available?

Would be needing any of the following?

Open Flame Waiver

Special Event's Permit

Photo Consent Forms

N/A

For example, (Candles, Smudging, etc) (Alcohol Served at your event)

Is this event in Silence? *

Yes

Entering Silence after dinner- exiting silence on departure lunch

In and Out

If the event is partially in silence, make a note and add it into "other notes" once Program has been created.

Will your Group need any meals? *

Tell us a little bit about your event

Is your event a day-event? * is overnight accommodation required?

Participant Arrival Time? * The preferred arrival time is between 3-4 PM.

Participant Departure Time? * Room Check-out usually is 10 AM. Guests can stay until after lunch and still use the guest house lounge.

Venue Timing

What do you envision for your venue set up? *

Will you have any commuters?

Yes

Yes - we are a day group

What are the minimum number of participants you require for this program to run? *

What are the maximum number of participants that can attend this program? * The current number we can accommodate in the dining room is 45 people.

Number of participants requiring accommodations? * we have 37 rooms and can accommodate up to 45 people if some are willing to share a room.

Number of participants commuting requiring food, but no accommodations *

Meeting Space Selection: *

Chapel (100 max cap.)

View Room (45 max cap.)

Shepherd Hall (50 max cap.)

Nazareth Lounge (20 max cap.)

Tabor (12 max cap.)

Oak Room/ Public Library (50 max cap.)

Kairos (5 cap.)

N/A

If you have been here before and you know which meeting spaces you'll need, please select above so that we can do our best to accommodate your requests.

Do you require breakout rooms? If yes, how many rooms? We will do our best to accommodate your needs based on availability.

Requested Guest House(s) *

Lake View Suite ( 2 shared rooms in suite)

Lake View Rooms (2 rooms)

Lakeview Room(s) for Facilitators/Teachers

Lakeview Suite for Facilitators/Teachers

Augusta Rooms (5 rooms)

Nazareth Guest House (10 rooms)

Capernaum Guest House (18 rooms)

All Available Rooms (37 rooms)

Any Available Rooms for my Event Dates

N/A

Which house(s) are preferred during this event? Please note that the requested rooms are not a guarantee, please select the above so that we can do our best to accommodate your requests.

Special needs Please describe any special needs your group has such as: support animal(s), mobility needs, and anything else about your group that is important for us to know.

Where has this event been held in the past?

How did you hear about Bethlehem?

Bethlehem Website

Social Media

Friend / Family

We will get back to you soon.