Bethlehem Centre

Date Notes Extra Information that would be relevant to the event. For example: do you have a second option for dates, or some flexibility if the dates you have requested are not available?

Other Contacts Please fill in if you have more than one coordinator for this event

How did you hear about Bethlehem?

Bethlehem Website

Social Media

Friend / Family

Is this event in Silence? *

Yes

Entering Silence after dinner- exiting silence on departure lunch

In and Out of Silence

If the event is partially in silence, make a note and add it into "other notes" once Program has been created.

Will you be needing any of the following?

Open Flame Waiver

Special Event Permit

Photo Consent Forms

Please check all that apply. Open flames are only permitted for ceremonial purposes. A Special Event Permit is required if you plan to serve or sell liquor during your event.

Event Signage Displayed * We like to put up a welcome sign for each of our groups. Please let us know what you would like to see upon your groups arrival

Meeting Space Selection: *

Chapel (100 max cap.)

View Room (45 max cap.)

Shepherd Hall (50 max cap.)

Nazareth Lounge (20 max cap.)

Tabor (12 max cap.)

Oak Room/ Public Library (50 max cap.)

Kairos (5 cap.)

Outdoor Labyrinth

N/A

If you have been here before and you know which meeting spaces you'll need, please select above so that we can do our best to accommodate your requests.

Do you require breakout rooms? If yes, how many rooms? We will do our best to accommodate your needs based on availability.

Special needs Please describe any special needs your group has such as: support animal(s), mobility needs, and anything else about your group that is important for us to know.

Arrival Time Notes Is there anything we should know about what time your participants will be arriving?

Participant Departure Time? *

Check out is at 10:00 AM for overnight guests.

What is the minimum number of participants you require for this program to run? * This info helps ensure financial viability and sets cancellation thresholds. If you are unsure, use a rough estimate or leave it blank. Please input numbers only.

What is the maximum number of participants that can attend this program? * The Main Dining Room holds up to 47 people. Please input numbers only.

Estimated Number of Participants Requiring Accommodations We have 37 rooms and can accommodate up to 45 people if some are willing to share a room. Please input numbers only.

Will you have any commuters? *

Yes

Yes - we are a day group

Participants attending, but not staying over night.

Estimated Number of Commuters Commuters are guests attending the program and optionally participating in meals, but which do not require accommodations. If unknown, please use your best guess. Please input numbers only.

Number of Online/Program-Only Participants? Unlike Commuters, Online/Program-Only participants do not attend meals and are usually off-site (e.g., Zoom attendees or drop-ins). Leave blank or use your best estimate if unsure. Please enter numbers only.

Is there anything we need to know about your group's food package? The standard residential meal package is: Dinner on arrival day. Breakfast and lunch on departure day.

Rental Inquiry Form

Basic Information

Your Event & Spaces

Your Participants

Food Services